Answered By: Andy Quek
Last Updated: Jun 11, 2015     Views: 1054

Flowchart on submitting readings

Step 1.

You must first publish your module page in IVLE before the library can create the E-Reserves for your module.

Ensure that the reading materials are covered under Copyright Licensing & Administration Society of Singapore (CLASS). Here are the list of publishers that entitled to receive royalty payment from CLASS: http://www.class-singapore.com/Membership.aspx

Step 2.

Submit (in person or by email) your reading list to the respective Library that serves your faculty. Please provide as much details of the readings (e.g. chapter/article title with book/journal title, ISBN/ISSN, URL/DOI, etc.) to facilitate and speed up processing.

 

If a reading is accessible from E-Resources, the library staff will insert the hyperlinks in your module’s E-Reserves folder in IVLE. You are not required to fill in the copyright declaration (S52) form for such readings as NUS Libraries has purchased licenses for electronic access.

 

If a reading is not found in any E-Resources, the library staff will inform you. At this point, you can decide to proceed to Step 3 or recommend the printed book (containing the said reading) as an RBR item.

 

Step 3:
In compliance with the Copyright Act, Section 52, you must fill in a copyright declaration (S52) form for each reading before the respective Library can proceed. NUS Libraries reserve the right to reject requests which do not comply with copyright restrictions.

  1. Access the form online at the Copyright Declaration System at:
  2. Submit a copy of the readings to the respective Library with the date declaration stamp on the first page of each reading. Example of stamp:

 

We highly recommend that the readings are in PDF. If you only have them in hardcopy, send them to the respective Library and we will scan and convert them into PDF before uploading to IVLE.

Important Note
1. Staff must keep the original copy of the S52 form in their department. For legal purposes, the S52 copy submitted to the Library is considered only as a recommendation form.
2. Staff must first publish your module page in IVLE before library can create the E-Reserves for your module.

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